Cultural Experience Directory Guidelines

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Thanks for preparing to submit your event to the Cultural Experience Directory for Student Ticket Subsidy on NowPlayingNashville.com!

Student Ticket Subsidy is funded by the Tennessee General Assembly and administered in cooperation with the Tennessee Arts commission and Designated Agencies throughout Tennessee.

Please read our submission guidelines and instructions:

Student Ticket Subsidy Funds are available to public school students attending age-appropriate arts and cultural events/programs. Schools or organizations wishing to hire artists select and contact artists on their own based on information provided in the roster. All programming must take place during normal school days and hours.

Artists and arts organizations must provide performances, demonstrations, storytelling, or visual arts exhibits offered as field trips or in-school programs and mail student Preparation materials to teachers prior to the events. We will accept applications from artists in the following areas: Craft Arts, Dance, Folk Arts, Galleries, Literature, Music, Musical Theatre/Opera, Storytelling, Theatre, Visual Arts. An audition may be requested to determine the quality and appropriateness of the proposed performances, activities, or programs.

Receipts: Schools are required to make reservations directly with you and then apply for student ticket subsidy funds. The schools may or may not be in a position to make deposits prior to receiving notification about whether or not funds will be available to help them attend the event. All schools must receive a confirmation receipt with a reservation number from each art venue/artist they plan to use. This receipt will help us keep track of actual reservations so we can more fairly distribute these ticket subsidy funds.

This receipt should show:

• Reservation number
• School name and contact person
• Number of students participating
• Name and date of the performance/event and the ticket price

We know we count on your cooperation with this confirmation receipt policy.

Preparatory Materials: Each artist or arts organization must submit a copy of the current preparatory materials you plan to provide teachers. All participants must submit these materials. Guidelines for how to create educational materials may be accessed through this link CLICK HERE.

Delivery Method: Per the guidelines from the Tennessee Arts Commission designated agencies will begin accepting applications at 7:00am on September 15. The Arts Commission is allowing each designated agencies to determine delivery procedures for applications. The Community Foundation will ONLY accept applications by mail. Any application postmarked prior to September 15 will be returned to the teachers. Schools are to use standard mail only. Absolutely NO school's application should not be faxed, emailed, hand-delivered, or express mailed nor should the application be completed by an artist or arts organizations.

Location: The Community Foundation of Middle Tennessee has been asked to oversee the allocation of the Student Ticket Subsidy funds for the below listed counties: Greater Nashville: Cheatham, Davidson, Robertson, Rutherford, Sumner, Trousdale, Williamson and Wilson; South Central: Bedford, Coffee, Franklin, Giles, Hickman, Lawrence, Lewis, Lincoln, Marshall, Maury, Moore, Perry and Wayne; Upper Cumberland: Cannon, Clay, Cumberland, DeKalb, Fentress, Jackson, Macon, Pickett, Overton, Putnam, Smith, Van Buren, Warren, and White.

Lead Time: We request that you submit all events by August 31. If we receive your event info after that date, we cannot guarantee that your event will be posted in a timely manner.

Events Images: In order for your event to be considered for featuring, we must have a professional-quality promotional image to display with your listing. A single image may be uploaded along with your event listing. Images must be in either .JPG or .GIF format, and no larger than 1 megabyte. Depending on the size of your image and connection speed to the Internet, the upload process may take up to several minutes – please be patient. Once received, your image will be formatted for display.

Video: If you would like to submit a video to be displayed with your event listing, click here.

Anyone UNDER 18 must have their parents’ approval to participate in this service.

NowPlayingNashville.com reserves the right to edit graphic images and submissions for grammar, style, and accuracy.

Please Note: Reports have been made by participating schools of strong-arm hiring tactics made by some artists or arts organizations. If you or your organization is reported as engaging in such activity, you will be removed from the artist roster and reported to the Tennessee Arts Commission.

Questions? Email: support@nowplayingnashville.com.